EU Funding & Tenders: LEAR appointment letter: V6.0 – 01.09.2022
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ROLES AND DUTIES OF LEARS
1. What is a LEAR?
LEAR stands for legal entity appointed representative.
For organisations (i.e. not individuals), this is a person formally appointed by the legal
representative of the organisation to perform certain tasks on behalf of their organisation,
as part of its participation in EU funded grants, procurements and prizes that are managed
via the EU Funding & Tenders Portal — the EU’s dedicated website for funding and
tenders.
Individuals automatically have the role of LEAR.
2. What can a LEAR do?
As a LEAR you can:
– view your organisation’s legal and financial data in the Participant Register
– ask to validate updates of this information where necessary
– monitor whether or not this information is validated, and when
– monitor all uses made of your organisation’s participant identification code
(PIC).
3. What must you do?
As a LEAR you have certain formal obligations:
– provide up-to-date legal and financial data (including — on request — supporting
documents) on your organisation.
– maintain and update this data (i.e. enabling it to be used for contracting and
other transactions between your organisation and the EU). This means you must
regularly check that the data is correct and immediately request changes.
– enter and update the names of the colleagues authorised to act as legal
representatives and signatories for your organisation. These are people who are
able to commit your organisation legally by signing grant agreements or contracts
and authorising amendments to them.
You must also revoke this assignment for any colleague who no longer has these
powers.
– enter and update the names of any colleagues authorised to sign financial
statements or invoices on behalf of your organisation.
You must also revoke this assignment for any colleague who no longer has this
authorisation.